Communication ~Resumes

I need to go back to resumes because I have recently had quite a few that needed to be fixed and not because the information was bad…but rather that the information was the same…over and over…for every job listed on the chronological resume. Many people like to do a chronological resume because it is easier to list jobs in that order. The other types of resumes are the ‘functional’  also known as a ‘skill-based’ resume, the ‘combination’ which is part functional and part chronological and the ‘recent education’ that utilizes coursework and intern/extern-ships and any transferable skills from previous work that is unrelated to the education that was recently finished.

So let’s talk about that chronological resume and how it can be very repetitive — Let’s say that I was an Administrative Assistant for 3 years at ABC Company, prior to that I was an Administrative Assistant at DEF Company for 5 years, and prior to that I was an Administrative Assistant/Executive Secretary for JKL company for 2 years, and finally when I was starting out I was a Receptionist/Office Clerk at QRS Company for 5 years. I have 2 jobs that are the same in scope, and the secretary job which is very close to the Administrative Assistant, and then an office clerk/reception position which again has much of the same information…if I do a chronological resume it could look like this…(although this is a very watered down/partial version of a resume)

Administrative Assistant ~ ABC Company ~ San Francisco, CA ~ 06/2007-04/2010

  • Prepared invoices, reports, other documents, using word processing________________________
  • Answered phone calls and directed calls to ___________________________
  • Conducted research, compiled data, and prepared papers for ________________________
  • Attend meetings to record minutes
  • Greet visitors and determine ______________________________________________
  • Read and analyzed incoming memos, submissions, and reports to _________________________
  • Perform general office duties, such as ordering supplies, maintaining _________________and performing _______________________________
  • Filed and retrieved ____________________________________
  • Opened, sorted, and distributed ________________________________
  • Make travel arrangements for executives
  • Prepared responses to _____________________________________
  • Prepared agendas and made arrangements, such as __________________________________
  • Provided clerical support to ___________________________________________
  • Supervised and trained _______________________________________________

Administrative Assistant ~ DEF Company ~ Oakland, CA ~ 06/2002-05/2007

  • Prepared invoices, reports, other documents, using word processing________________________
  • Answered phone calls and directed calls to ___________________________
  • Conducted research, compiled data, and prepared papers for ________________________
  • Attend meetings to record minutes
  • Greet visitors and determine ______________________________________________
  • Read and analyzed incoming memos, submissions, and reports to _________________________
  • Perform general office duties, such as ordering supplies, maintaining _________________and performing _______________________________
  • Filed and retrieved ____________________________________
  • Opened, sorted, and distributed ________________________________
  • Make travel arrangements for executives
  • Prepared responses to _____________________________________
  • Prepared agendas and made arrangements, such as __________________________________
  • Provided clerical support to ___________________________________________
  • Supervised and trained _______________________________________________

Administrative Assistant/Executive Secretary ~ JKL Company ~ 05/2000-05-2002

  • Prepared invoices, reports, other documents, using word processing________________________
  • Answered phone calls and directed calls to ___________________________
  • Conducted research, compiled data, and prepared papers for ________________________
  • Attend meetings to record minutes
  • Greet visitors and determine ______________________________________________
  • Read and analyzed incoming memos, submissions, and reports to _________________________
  • Perform general office duties, such as ordering supplies, maintaining _________________and performing _______________________________
  • Filed and retrieved ____________________________________
  • Opened, sorted, and distributed ________________________________
  • Make travel arrangements for executives
  • Prepared responses to _____________________________________
  • Prepared agendas and made arrangements, such as __________________________________
  • Provided clerical support to ___________________________________________
  • Supervised and trained _______________________________________________

Receptionist/Office Clerk ~ QRS Company ~ 04/1995-05/2000

  • Compiled, copied, sorted, and filed _____________________________________
  • Prepared meeting agendas, attended meetings, and ________________________________
  • Communicated with customers, employees, and other individuals to ___________________________________________________
  • Trained other staff members to _________________________________________________
  • Reviewed files, records, and other documents to ______________________________________

If you read each one of those job descriptions you will see they are the same…of course there would be real variations where something would be left out because maybe at one job you didn’t prepare meeting agendas and at another position you didn’t train others…but for the most part the jobs are so similar that it doesn’t grab the attention of the reader…

So how do you capture the attention of the reader? In the next blog post we will talk about breaking this resume into skill sets…

One Response to Communication ~Resumes

Leave a Reply

Click here for free resume samples. Remember to put the word "samples" in the information box Contact us

Non-verbal communication is still communication
You have made it to the interview and now you need to make a great impression. What are your nervous habits? Do you really sit as straight as you think you do? Are you making eye contact? Watching the clock? Read more to ensure you are communicating what you want... Career Blog

Colleague Statement
“Loretta is a highly experienced and productive professional in the field of Workforce Development, Job Readiness, Career Counseling, Workshop Facilitation, and Job Search Preparation. I have worked with her closely for over six years, and she has consistently been a valuable, key resource in the employment community. For three of those years, she was at Napa Valley College as a resource specialist in their career center... 
Read More